imagize Cloud Document Imaging
imagize Cloud document imaging is an essential factor in ensuring that your files maintain consistent quality and integrity. As you transition to digital with your business files, selecting the right document scanner and scanning software are important decisions in the process. The type of scanner used along with the document scanning software should meet the needs of both your daily scanning volume as well as the type and condition of the documents being scanned. Another factor to consider is whether to onboard your current PDF documents and older paper files, or to start with a “today-forward” approach. Any combination of document scanner and scanning software solutions works seamlessly with all imagize service plans, modules, and features. Our document imaging experts are here to help you evaluate your needs and offer choices to make the process easy!
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Choosing a Document Scanner
Whether you choose to purchase a document scanner or use your existing multi-function printer and copier (MFP) to scan files, using proper equipment for the job is essential. Desktop document scanners are available in a variety of sizes and speeds and designed for fast and efficient scanning. MFPs scan documents as well but tend to lack some of the additional functionality needed for fast and productive document scanning.
Look for these feature when selecting a scanner:
- Auto-feed capability
- Duplex (both sides) scanning
- Auto deskew (straightens crooked images)
- Auto exposure control
- Batch scanning and barcode separation
Purchasing a New Document Scanner
There are a number of brands and models of document scanners available. It is important to choose a brand that is well-known and a leader in the document imaging industry. Brands including Canon, Fujitsu, Kodak, Bell & Howell, etc. are reputable and dependable. Choosing the right scanner to fit your particular environment and needs will serve you well for years to come.
Basic Volume Guidelines:
Rated Speed Daily Duty Cycle
- 30 Pages Per Minute – Approx. 500 scans per day
- 40 Pages Per Minute – Approx. 1000 scans per day
- 60 Pages Per Minute – Approx. 2500 scans per day
- 80 Pages Per Minute – Approx. 5000 scans per day
Optional imagize Scanner Rental Program
Do you have a short-term scanning project? Get caught up quickly while saving time and money by renting a business-grade document scanner for a fraction of the cost of ownership. Our scanner rental program includes all components and accessories for a “turnkey” computer, software and scanner solution. A perfect solution for a “one and done” project!
Rental Program Benefits:
- Simple, month-to-month rental program
- Includes computer, software and scanner
- User training and ongoing support
- Service agreement options
- Makes and models based on availability
Document Scanning Software
A variety of document scanning software options are available for scanning and indexing documents. Whether it’s a simple scan and archive need or a more advanced data match and capture need, our document imaging experts can help you evaluate factors essential to selecting the right software for your business.
Scanning Software Options
Each imagize portal includes our MS-Windows-based imagize Scan>Index>Upload application for an easy 1-2-3 document upload to imagize. This option is perfect for scanning and indexing of 100 documents per day.
Higher volume scanning and data capture processes which utilize barcodes or OCR data extraction will benefit from Kofax Express. Features such as database lookup, OCR capture and barcode recognition provide automation for document indexing tasks. In addition, imagize offers powerful export connectors which provide streamlined and processing and scheduled file uploads.
Secure Cloud Fax Solutions
imagize also offers a fax option for your document imaging needs. Our secure cloud fax solution utilizes one of the world-wide leaders and innovators in the digital fax service industry. Inbound and outbound documents are delivered on a robust technology platform, residing on the latest network infrastructure. This option is designed and built around industry and government compliance with the highest regard for information security and data privacy. Enterprise-wide health care, financial, small business and desktop cloud fax solutions meet strict data security requirements for HIPAA and PCI compliance.
imagize fax solution features:
- Enterprise application integration
- PCI compliant fax for optimized compliance
- Direct fax from Microsoft Office
- Small business fax
- Secure fax via email
- Cloud document workflow
- Cloud data capture
- And more